Compliance & Licensing Specialist
Phoenix, AZ, US, 85008
At WillScot (NASDAQ WSC), our 4000+ people are at the heart of everything we do. In addition to providing industry-leading pay and benefits, we provide opportunities for development and upward mobility, while investing in the communities we serve. We are the undisputed leader in providing innovative flexible workspace and portable storage solutions, serving an incredible range of customers across all industries from 240+ locations across the United States, Canada, and Mexico.
Our values are our foundation. We constantly strive to diversify our teams to ensure we have the best and brightest talent. We’re deeply committed to creating an inclusive and equitable workplace where each person can contribute while being their authentic self. For more about WillScot and who we are, click here.
Come build your future with us!
ABOUT THE JOB:
The Compliance & Licensing Specialist is primarily responsible for performing the day-to-day processes required to keep WillScot’s title, registration and occupational licenses accurate, current and up-to-date to prevent any business interruption. This role will be required to interact with regulatory agencies on a regular basis to effect positive outcomes; this includes Department of Motor Vehicles, Licensing Boards, Departments of Housing or the equivalent which varies by jurisdiction.
WHAT YOU'LL BE DOING:
- Obtaining and maintaining the required business and salesperson occupational licenses, without any lapses, restrictions or cancellations.
- Ensuring every modular, storage and other business-owned asset is properly titled, registered and/or certificated in accordance with state laws, company policies, business practices and the term and conditions of the presiding Asset Based Lending (ABL) agreement.
- Monitoring, auditing and storage of contract documents and customer acceptance for all order originations.
- Prepares and submits required documentation for:
- Renewal of dealer and manufacturer licenses
- New dealer and manufacturer licenses in support of branch expansion and/or relocation.
- Title applications and annual registration renewals in titled states
- Assists and supports:
- Salespersons in the renewal of required salespersons licenses.
- Required qualifiers in meeting state educational requirements and prepares and submits paperwork to update the qualifiers to occupational licenses where required.
- Maintaining procedures manual; updates as required with changes in process.
- Training of team members to ensure peers attain full proficiency in all processes.
- Retitling of acquired assets and modification of occupational licenses resulting from mergers and acquisitions.
- Customers, state agencies and branch personnel on as-needed basis about licensing-related procedures and requirements.
- Respond to branch and customer inquiries.
- Audits the new order acceptance process and ensures contractual agreements and other sensitive documents are properly recorded in the system of record and properly stored for easy retrieval when needed.
- Other assigned duties, as required from time to time.
EDUCATION AND QUALIFICATIONS:
- Minimum Required Education level: High School Diploma/GED
- Preferred Education Level: Associate Degree
- Years of related experience: 1+ Years of clerical experience
- Required Skills:
- Microsoft Office skills are essential with particular emphasis on MS Word and Excel.
- Strong oral and verbal communication skills.
- Previous clerical experience a must.
- Preferred Skills:
- General knowledge of accounting is preferred.
- Previous experience with commercial asset registration and/or occupational licensing, either nationally (United States) or internationally (North America).
- Salesforce and SAP proficiency a plus
WillScot provides equal employment opportunities to employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
WillScot embraces diversity and is committed to equal opportunity in all aspects of employment, including recruiting, hiring, promotion, termination, leaves of absence, compensation, and training. We are focused on building teams that include a variety of backgrounds, lived experiences, and skills. The more inclusive we are, the stronger we will be!
Disclaimer: This posting describes the general nature and level of work performed and does not represent an exhaustive list of responsibilities, duties, or skills required. Collaboration and teamwork drive our success. Team members may be required to perform duties outside normal responsibilities from time to time as needed.
Nearest Major Market: Phoenix
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M&A, Clerical, ERP, SAP, Management, Administrative, Technology